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EDMS Retention Scheduling Over An Intranet, 11/17/99
LA Community Service Organization Installs ERS V, 7/16/99
Infologics Becomes An AIA/CES Provider, 4/18/98
EDMS Retention Scheduling Over An
Intranet
November 17, 1999 – Los Angeles, A
breakthrough technology is in development that will enable Infologics’ Electronic
Records System (ERS™) to develop Retention Schedules over an Intranet. In an effort
to substantially reduce the labor content required to create Retention Schedules and thus
the time required to complete the process, this approach is expected to take approximately
10% of the time required by traditional means. An additional benefit is also obtained.
Because the reports generating the Schedules are created by subject, Infologics’
proprietary Uniform Subject Classification (USC™) system is able to provide a
meaningful structure for Knowledge Management users.
One of the major objectives of this technology is to create a potent tool that could
implement automatic retention scheduling of existing EDMS (Electronic Document Management
System) databases without requiring any programming linkage. Because of the proprietary
technology Infologics uses to organize electronic documents, the company is able to use
this same tool for data mining applications and for organizing data warehouse files.
This classification technology is extraordinarily effective for business records since
the system can classify the record and then employ a variety of tests to determine the
validity of its classification. For example, is this a record we could expect from that
particular Cost Center?
In previous efforts, Infologics worked with IBM’s Intelligent Miner product group
to provide the structure and subject categories that enhance their software. Other large
software developers have shown special interest, particularly those developing data
warehousing applications.
During the past year, Infologics began testing a variety of approaches that use its USCS
technology to classify electronic files (any file on any server). Of particular interest
to Infologics are the files in database formats, such as SQL, Oracle, DB/2, etc. To this
end, the company has been testing Information Builders’ "WebFOCUS". Using
its classification technology, Infologics is testing to determine if IBI’s special
skills in reading and developing reports from virtually any database, will enable
Infologics’ ERS software to identify records by USCS class. Since ERS retention
schedule metadata is associated with the Class, the classification technology can organize
database files into "retention" reports, which will then enable ERS to notify
the "owner" when an electronic document can be legally archived or purged. This
is accomplished by interpreting the metadata associated with the document.
Infologics believes this revolutionary innovation can be accomplished with a minimum of
invasive and time-consuming full-text searching. The ability to group like documents/files
from all media will give Users of ERS a knowledge management tool that is extremely fast
and truly comprehensive.
Under these circumstances, Infologics can integrate electronic documents from any
document management system into its ERS Records Management software. Electronic documents
can be managed in just the same fashion as ERS now manages all other media. ERS has the
capability of capturing the image of scanned documents or any "file" created on
the computer. This approach simplifies the process of applying state-of-the-arts records
management technology to existing databases. The ability to apply USCS classification
technology, using an electronic document’s metadata, enables automatic retention
scheduling plus records management features of ERS without disturbing the contents of the
file server.
WebFOCUS, using USCS technology, can reach out through an Intranet and create valid and
effective retention schedules for about 90% of the contents of any electronic database.
The remaining 10% can often be accomplished through a printout and/or a telephone call.
For more information, contact Director of Information, Infologics, Inc. -
info@infologics.com
L.A. Community Service Organization
Installs ERS V
July 16, 1999 – Los Angeles,
Infologics, Inc. recently completed implementing a document and records management program
at the headquarters of a community service organization.
Work started with a complete inventory of all
active records. Using the active inventories and its patented USCS™ combined with ERS
V , the firm developed a tailored retention schedule from the inventory and modified the
classification terminology to fit the client’s special needs.
The ERS V system was then installed to assist the
client in moving to a user based system of document and records management. Infologics
provided staff training, and drafted follow-up instructions. It provided benchmarks for
achieving full utilization of the system.
Currently, plans are to extend the system
throughout 25 branches with particular emphasis on membership support (and emphasis on
WorkFlow). The system is designed to support 3000 permanent staff, 250,000 members and 6.2
million documents.
For more information, contact Director of Information, Infologics, Inc. -
info@infologics.com
Infologics Becomes An AIA/CES
Provider
Educational Programs For Planning New Buildings &
Relocation Projects
April 18, 1998 - Infologics, Inc. has become a provider
of educational programs for AIA/CES (American Institute of Architects Continuing Education
System). The company has prepared quality seminars that deliver specific learning
activities involving electronic systems planning for new building and relocation projects.
Infologics' CEO/President, Lowrie W. McIntosh, a registered Professional Engineer, has
always been interested in working with architects on their development plans, and sees the
growing need for proper space planning that encompasses file cabinets. As a consultant to
various building projects, which included moves for American Honda, Levi Strauss,
Gillette, and Crocker Bank, McIntosh has helped save corporations millions of dollars by
just establishing records retention policies and implementing proper management and
storage of electronic and hard copy active and inactive records.
McIntosh feels the advantage of his seminars will help give an architect a unique
differentiation, as well as being able to offer a "comprehensive package" to
their clients. He plans to speak at Infologics' upcoming "West Coast Electronic
Technologies" seminar on "Building Design and Planning For The Electronic
Age." This will encompass how document management technology affects space planning
for new building development and relocations.
For more information, contact Director of Information, Infologics, Inc. -
info@infologics.com |