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LECTURE SERIES The
purpose of these presentations is to share knowledge regarding the efficient management of
information across an entire enterprise. These presentations are made available by
Infologics to industry groups and customers.
On this page:
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| The need to control the explosive growth of
documents has spawned a variety of solutions. It is common, today, to find a number of
systems all trying to solve a portion of the entire problem. These systems are document
management, work flow, imaging, records management, COLD, and others. Rather than continue
to proliferate diverse applications, what is needed is a strategy for information asset
management. To overcome these problems of over lapping functionality, lack of
integration, and no single source vendor we must take a different viewpoint. Rather than
seeing workflow, records management, document management, and imaging as four separate
systems, we must view them as one. This one application is an Information Assets
Management System. It integrates workflow, records management, document management, and
imaging into one application.
The benefits of an Information Assets Management System is, for the first time, we can
support the entire document life cycle. We can manage information as both an asset and a
liability. By having a single integrated software solution, we can eliminate overlapping
functionality, systems that do not talk to one another, and the headaches associated with
managing many vendors.
This presentation will describe an Information Asset Management System, its components,
and operation.
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| You have listened to all the vendor
presentations, seen the demos, and now you're sold. You want document management, records
management, and imaging in your company. There's just one problem. How do you get
an approval for all the resources, manpower and money, you will need? A cost justification is part of a proposal
submitted to executive management. The proposal defines the current business problem,
alternative solutions, the solution you wish approved, its costs, implementation plan,
etc. The proposal is used to state a project's goals, to secure funding, and to enlist
corporate wide support for a project.
A cost justification defines the benefits of implementing a taxonomy system. The cost justification compares the current costs
of doing business to the estimated costs after the project is completed.
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| How can we find documents quickly and
efficiently? Will full text search capabilities and faster search engines do the trick? Or
will their usage fall by the way side as the document explosion continues? The Uniform
Subject Classification System is, as its name implies,
uniform across the entire enterprise. It is a common means to refer to documents. It is
scalable and can easily expand or contract to match the nature of the corporation and the
amount and complexity of documents being stored. USCS is easy to use and is very efficient.
It provides a foundation for controlling documents. Controlling security (who can access a
document) and retention.
This presentation explores the use of a new technique to find documents and manage
them. This technique is called the Uniform Subject Classification System.
Its purpose is to group like documents together so that they can be found and controlled,
easily. The USCS system provides a true interlingual mechanism to achieve
uniformity when classifying information by subject. A major
benefit, a reduction by up to 70% in search time!
This presentation is aimed at all
persons involved in information management.
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