With all the information generated by computers, document management
became an essential tool in storing, retrieving and tracking documents. Although the
*Uniform Subject Classification (USCS™) System plays a vital role in document
management and records management, its use can be extended in different ways.
For example, within "My Documents" directory would be sub-directories that
match the USCS hierarchy structure (used within ERS V). In selecting a couple of the
classifications, it would look something like this:
\ My Documents
AC Accounting
ACPA Payables
ACRE Receivables
AD Administration
ADAG Agendas
ADBU Bulletins
….and so forth. ERS could then be set up to automatically pick up documents within
these class directories and sub-directories and store them in the proper classifications
within the system (naming the document based on the name of the file and entering the
source/creator, and location of it).
Because of ERS’ security features, only authorized users would be able to access
files based on the classifications assigned within the system. That means that the
Marketing Department could not access the Accounting Department’s files, for example.
In setting up directory structures within the various applications in this way, a user
can become more familiar with USC, thereby creating classification uniformity in every
corner and nook and cranny of the organization.
*Uniform Subject Classification – for complete details describing the
USCS system,
go to www.infologics.com/usc.htm.
