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Special Report:
Information Assets Management

Information Assets Management  Series

• Overview

• About IAM

• Industry Standards

• Manager's Perspective

Whether you're a manager of a Document Management, Records Management, Document Imaging or Workflow functional area, the "buck" stops on your desk.

As such, you owe it to yourself and to your enterprise to evaluate ERS and see what we mean when we say that it delivers a "Total Information Assets Management Solution".

When you do see ERS, you will be very pleasantly surprised to discover that for the first time there is one system that does it all. ERS provides the best of Records Management, Document Management, Document Imaging and Workflow functionality. And it does so in a clean, efficient and integrated manner.

So regardless of which function you manage, check out ERS now, before it's too late.
After all, it's your butt on the line.

When we say Information Assets Management we are referring to all of its functional aspects which include:

• Records Management

• Retention Schedules (for active as well as inactive records)

• Document Management

• Document Imaging

• Document Viewing

• Workflow

All of these functions need to be effectively managed if you are to deliver a Total Information Assets Management Solution. This is what ERS does. And it does so in a clean, seamlessly integrated, effective and efficient manner.

Your CIO would be pleased to know that ERS sets the stage for database standards, with uniformity, maintenance time is reduced and I.S. staff training is more productive.

Compression techniques reduce file size by 70% over other document management systems.

ERS security is substantially superior. It is based on the "natural" responsibility of the individual as determined by his or her place in the organizational hierarchy. Exceptions from routine security can then be managed at the document level. This is a basic difference from the normal document system where all issues of document security are associated with the document.

File type, media selection, retention scheduling information and other attributes are determined by subject classification. For document management purposes, it is not necessary to place every document on the file server. Documents can be designated by file series to any media; ie: paper, optical, film or other media.

Some numbers you might have heard before and their corresponding solutions via ERS.

• 85-90% of documents once filed are never retrieved.

  • ERS provides a simple way to group documents together by subject.

  • With ERS, document retrieval is fast and efficient.

• Over 50% of all documents are duplicated.

  • With ERS, only one copy of each document needs to be stored.

  • In ERS one document can be viewed by several people at any one time.

  • ERS allows a document to be "checked out" to a single person for update.

• 60% of all files moved to a storage facility have no retention value, and should be destroyed within the first year.

  • ERS provide the ability to manage "informational" documents separately from "official" documents.

  • ERS reminds you when documents need to be destroyed.

  • ERS helps maintain a consistent records management policy.

• 20% of a secretary's time is spent filing and retrieving.

  • ERS supports the concept of a "paperless office".

  • The imaging capability of ERS can instantly transform paper documents into electronic files.

  • ERS saves time spent manually filing and retrieving information.

These are just some of the numbers that ERS is dedicated to minimizing or eradicating.