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Special Report:
Information Assets Management

Information Assets Management  Series

• Overview

• About IAM

• Industry Standards

• Manager's Perspective

The publication of Infologics' white paper is setting industry standards. The purpose of an Information Assets Management project is to organize information as both an asset and a liability. Information comes in many forms (Hard copy documents, Fax's, preprinted forms, electronic word processing documents, etc.). An information assets management project controls and monitors the use of all media. Managing information as an asset means increasing the sharing of information across the enterprise and speeding up retrieval. Sharing information improves productivity by allowing individuals to take advantage of other's efforts.

Increasing the speed at which information is retrieved decreases labor costs associated with the storage and recall of all information. Managing information as a liability means improving access security and provide a consistent retention policy.

We believe that the need for a system to control the creation, management, and distribution of documents in an integrated manner is the technology of today. We also believe that separate management systems need to be handled in uniformly throughout the entire enterprise, not just departmental segments.

Managing Information As An Asset
Long-term physical storage can be very costly, but fines for untimely destruction of records are even more costly. Lawsuits based on sensitive documents that should have been destroyed long ago could spell disaster or at a minimum, embarrassment for an enterprise. It is a fact that as much as 85% of all documents, once filed, are NEVER retrieved.

One of the major requirements for any corporation today is its need to be protected from costly lawsuits. A second major problem is how to maximize their investment in the resources needed to acquire, create, and maintain information by being able to retrieve and use that information on an as-needed basis.

It helps corporations manage information as both an asset and a liability.