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Briefing:
Information Assets Management

Information Assets Management  Series

• Overview

• About IAM

• Industry Standards

• Manager's Perspective

OVERVIEW

The number of documents created double every nine months. Ten to fifteen percent of organizations resources are spent creating, managing, and distributing documents, and 60% of people's time is spent working with documents.

The need for a system to control this explosive growth has spawned a variety of solutions within organizations. The major systems used to manage documents are records management, document management, and workflow management.

Problem Statement
"In order to resolve issues of incompleteness within each system, sponsors are perpetuating the problem by trying to solve enterprise-wide issues that are far beyond their systems original architecture. The result is becoming a highly complex, and potentially conflicting set of software solutions."

Integration and Shared Responsibilities
"Integration has several dimensions. They are:

• Which system performs which functions
• Hierarchical relationships
• Communication between systems

Aspects of integration are:

• The vital role of communications capabilities between the applications.
• Workflow management is the infrastructure to enable cooperation and control.
• The coexistence of electronic and paper stores for documents and of the respective computer based or manual steps to manage those documents.

"With proper integration, or sharing of responsibilities, workflow, records management, and document management systems can be combined into a powerful set of solutions to a wide range of information asset management needs."

Information Assets Management Solution
The key to an integrated solution is uniformity throughout the enterprise. This task is accomplished with Infologics' patented Uniform Subject Classification (USC) system.

"The USC system provides a true interlingual mechanism to achieve uniformity when classifying information by subject.

For further details on concepts introduced on these pages see our white paper on "Information Assets Management".