ERS IS SHOWN TO ILLUSTRATE THE PROCESS.  ERS V IS NO LONGER SUPPORTED.

The future of information management (aka, knowledge management) is an Information Assets Management system that supports the entire life cycle of all documents. This information system is Infologics' Electronic Records System (ERS).

From years of designing and installing records management and document management systems for some of the largest multinational corporations, we were able to develop and produce microprocessor based software packages geared toward improving office productivity. The result was our Electronic Records System (ERS) software.

Infologics' ERS V is an integrated solution that combines document management, records management, imaging, and office suites with its patented Uniform Subject Classification (USCS) system into one seamless application that supports a paperless environment. It services the entire document life cycle, including Electronic Data Interchange (EDI) transaction sets.

ERS V is implemented using state-of-the-art client/server technology (Microsoft NT and SQL), making it easy to use, administer, and maintain. It is, however, our patented Uniform Subject Classification  System (USCS) that makes it possible for anyone using the system to classify and find documents quickly, easily and, most importantly, uniformly. The classification module of ERS helps you to intelligently administer the life-cycle of all records and documents.

Our latest version of ERS has all the robust features of an active Records Management system, seamlessly integrated with a full featured Document Management and Document Imaging system. Document metadata contained in the class series is information about each document controlled by the system. Such information includes the document's title, author, date written, class, location, etc.

Ways to Measure the Value of ERS

An accurate test of measuring success for an integrated Document Management system would be to ask the following questions:

• Does it allow us to manage information as an asset?
• Does it enhance the sharing of documents so that many individuals can use the same information?
• Does it substantially reduce the time required to search and retrieve documents?
• Does it make knowledge workers more productive?
• Does it allow us to manage information as a liability?
• Does it provide a greater level of security over documents?
• Does it provide a means to implement records retention policy?
• Does it allow finding documents quickly during a litigation discovery period?

What You Can Do With ERS
ERS V provides the tools to organize information according to a uniform classification system, improve access to information, and ensure compliance with retention requirements.

Some of the tasks you can accomplish with ERS V are:

• Assign records to specific locations.
• Classify documents into groups of similar information (file series)
• Decide how a record should be stored (electronic, hard copy, etc.).
• Search for documents relating to a specific subject, date, range, etc.
• Prevent unauthorized reading of, or writing to official corporate information.
• Maintain a records retention policy detailing how information should be stored, where, and for how long.

Broader than a departmental solution, ERS was developed for "the big picture" with serious consideration about its long-range maintenance. ERS encompasses the organization as a whole. It deals with the entire spectrum of information, making it unique in the industry.

The ERS solution controls the rapid growth in creating, managing, and distributing documents and was designed specifically for a total Information Assets Management system. To meet legal and administrative requirements, ERS is designed to track and provide retention management for ALL media.