ERS V

ERS IS SHOWN TO ILLUSTRATE THE PROCESS.  ERS V IS NO LONGER SUPPORTED.

The question is not "Is ERS better than the competition?" The question should be, "How is ERS better?" And more importantly, "Why is ERS better?"

Competitive Features

The table below shows a list of system features, comparing ERS V with other competitive systems.

• Makes extensive use of synonyms enabling user to find documents via company jargon, acronyms, abbreviations, foreign and industry terms.
• Supplies over 30 reports with user chosen sorting and an abundance of filtering criteria.

• Synonyms are not supported.
• No reports or very few reports available.
• Users cannot choose sort sequence.

• Provides a corporate wide means for categorizing like documents via a flexible and scalable Uniform Subject Classification system(USC).
• All users search for documents the same way.
• ERS supports search filtering relationships of "equals", "contains," "starts with," discrete list of values, and more.
• The need for a full text search is rare.

• No enterprise wide standards for grouping like documents together.
• How a user finds documents in one department is different from how a user might find a document in another department.
• Often need to rely on full text searching.
• Usually only supports search filtering relationships of "equals".

• Integrates productivity suites (word-processing, spreadsheet, etc.), mail, and document management.
• Also integrates records management, retention scheduling and imaging.

• Integrates productivity suites (word-processing, spreadsheet, etc.), mail, and document management.

• "Natural" security scheme based upon user's position in the organization and document classification.
• No document by document security rules needed.
• Provides centralized administration of document security.
• Respects a manager's authority to know.

• Security rules have to be set for each document.
• No centralized management of security available.
• A subordinate can block a superior from a document.

• Controls all media; paper, magnetic, CD's, tape, sound, video, and other media.
• The customer decides what level of details they wish to manage; box, file folder, or individual document.
• ERS manages Informational records differently than Official records.
• ERS defines the sensitivity of a document (proprietary, confidential, secret, etc.).

• Manages only electronic media.
• Manages only the lowest level of detail; the document.
• Makes no distinction in document sensitivity.

• States when a document should be archived for less expensive long-term storage.
• Informs manager which document should be destroyed and "when".
• Allows user to over-ride the destruction policy on an individual document (in case of litigation, for example).
• ERS Retention Schedules store both legal citations and administrative policy.

• Only tells you when a document should be destroyed.
• Destruction schedules are not associated with any legal requirements or corporate policy.

• ERS needs only 150 MB to store information about 100,000 documents.
• ERS uses 70% less disk space than the typical document management system to store electronic documents.
• ERS technology eliminates at least 50% of the network traffic caused by the typical document management system.

• Uses large amounts of disk space to store information about documents.
• Requires roughly 10 servers to store 100,000 electronic documents.
• Places a strain on the computer network while it moves documents from servers to workstations.

• Uses relational database technology that is familiar to every I.S. organization.
• Requires no technical training for an I.S. professional to install and maintain.

• Employs file server technology unfamiliar to most Information Services organizations.
• Requires extensive technical training and consulting to maintain.

• Provides user training on records management concepts, policies, and benefits.
• Provides end-user system operation training.
• No technical training is needed.
• Provides software support.
• Provides consultation on installation planning, retention policies, etc. on an "as needed" basis.
• Provides project management, conversion, inventory loading, and classification support.

• Provides end-user system operation training.
• Provides technical training.
• Provides software support.

WE ARE DIFFERENT

All of our competitors claim to provide a total solution for your needs. But what they end up delivering is a proprietary system for records management or document management or document imaging. These may solve only a part of your overall Information Resource Management problem.

However, we at Infologics have always believed that the right way to solve any one of these problems is to provide a complete life cycle solution. That is why we have developed ERS. And that is why we can claim that we are different than all the rest. Not only is our solution different than all the rest but as you will discover, better than all the rest.

COMPLETE RECORDS MANAGEMENT

ERS V's heritage is an advanced active records management system, not a typical records warehousing system. Most document management systems only support destruction schedules. ERS V provides a complete set of tools to help manage and control a document's entire life cycle. Other document management systems only concern themselves with electronic documents, whereas ERS V allows you to manage active and inactive documents on all types of media.

HIGHLY EFFICIENT

Other document management systems store hundreds of difficult-to-maintain pieces of information with each individual document. ERS utilizes our proprietary Uniform Subject Classification (UCS) system and good database design techniques to reduce the amount of data stored with each document. ERS compresses electronic documents prior to storage. This uses 70% less disk space and 50% less network traffic than other document management systems.

EASY TO INSTALL AND USE

Other document management systems require information systems (IS) professionals to attend up to two weeks of training before they can install or use their software. With ERS there is no specialized technical training needed. ERS utilizes popular computing tools that many IS professionals already know and can readily support. ERS only requires one day of user training, 50% of which is dedicated to teaching records management concepts.

INSTALLATION SUPPORT

Unlike other vendors, we install and support our own products. We don't entrust the installation and support of ERS to third party vendors. Infologics is there when ERS is installed, to hear your feedback, give you guidance, and to help insure full utilization of the system.